Have you received a job offer that you’re going to accept? Congratulations! Now all you need to do is send a professional job offer acceptance email to seal the deal.
While accepting a job offer seems like it should be straightforward, it’s important to get it right in order to set the tone for your new role. Even if you have verbally accepted the offer over the phone, the employer or recruiter should provide you with written confirmation of your offer and you should reply to this with written confirmation of your acceptance.
If you’re unsure about where to start, the advice below will help you.
What should a job offer acceptance email include?
You’ll want to ensure you include the following in your job offer acceptance email:
- Thanking the employer for their offer and the opportunity to join their company
- Stating that you are pleased to accept their offer and citing the job title
- Confirming the key terms and conditions of your employment e.g., salary, benefits and start date
- Clarifying your start date or a providing a suggestion for when you can start
- Highlighting that you’re looking forward to joining the business and are excited about the role
Job offer acceptance email sample
Subject: Your Name – Job Offer Acceptance
Dear [enter the name of the person who offered you the position]
Thank you for offering me the position of [Job Title] with [Company Name]. I am pleased to accept this offer and look forward to starting my employment on/am available for start work from [start date].
As discussed, my starting salary will be [enter salary value] and [list additional benefits].
Thank you again for offering me this fantastic opportunity. I am looking forward to joining your team and making a positive contribution to the company.
If there is any further information or paperwork you need me to complete, please let me know and I will arrange it as soon as possible.
When it comes to writing your job offer acceptance email, you should aim to keep it short and sweet. You’ll be able to include the key information that’s needed in a clear and concise way that is quick and easy for your new employer to read. Remember, employers are busy people so they appreciate communication that is professional and to the point.
You’ll also want the enthusiasm for the role and company that you demonstrated in your interview to continue. If there are any particular elements that you are looking forward to, feel free to mention them (but keep it brief).
Finally, proofreading is key! Nobody wants their first correspondence with a new employer to contain spelling or grammatical errors. This doesn’t give a good first impression and would make you look unprofessional and like you lack attention to details. Why not ask a friend or family member to proofread the email? Alternatively, you can try using a free grammar checking tool online that will help to highlight any errors you may have missed.
You’ll want to get your new employment started on the right foot and accepting your job offer with professionalism is a great way to confirm that you were the right person for the job. Be sure to impress your new employer with a job offer acceptance email like the template above that is well-written and error-free.
Next you’ll want to start thinking about putting together a resignation letter to give to your current employer. Check your staff handbook or employment contract to see what the process is for resigning and how much notice you’ll be required to give.